1.0 Under British Standard BS7858 and BS8406 Learn Assist Security are required to hold the following information on all members of staff to ensure compliance within the security industry.
1.1 The information we require:
- Right to work documentation
- ID Documents (proof of Identity)
- 5 year employment/education history
- Minimum of 1 personal reference
- Credit Check information (Security Personnel only)
2.0 How we collect your data
Your data is provided when you apply via the online application form, this is for all staff members. If a client, data needed to create a site/contract/project will be requested via email and information given will be imputed to our database continuum C247.
3.0 Where you data is held.
This information is held on our online database Continuum 247 and also on our server. We check this information is completed on your application form and complete the relevant security screening process from the information you have provided. (E.g perform a credit check and contact previous employers)
4.1 You can access your information at any point by logging onto your portal.
4.2 All staff at LA head office have password protected commuters and personal log in information to view this information. The information you submit is shared with LA Securities IT support team (to ensure we have privacy and data protection protocols in place) and Continuum 247, our database provider.
5.0 Information shared:
5.1 When you are booked in for work with us we will also need to send your name to the client you are working for so they know who to expect. Some clients may also request your contact number so they can contact you when you are on site. By accepting this privacy notice you agree and consent for us to send your contact number to the client that requests this.
5.2 We also request that all staff agree to our declarations in regards to permission to obtain references to successfully complete your vetting. This will allow LA to contact your previous employers for a written reference. If you accept this privacy notice you agree for us to contact your previous employers. These declarations can be found through your application details portal.
6.0 Longevity of Data
We hold all personal information on our system for as long as you are employed by LA Security. Your personal information is kept on file if you leave LA Security unless you request for your information to be “forgotten” You have the right for your information to be removed from the system should you wish it to. We would need to keep your name and work history details for references . However all personal and contact information will be erased. To do this please contact firstname.lastname@example.org
7.0 Profiling (Automated Decision making)
LA Security ensures that we do not solely rely on a computer/online process making a decision about a staff member, client or customer if the decision has a significant or legal effect on the individual. Our databases system will automatically give a percentage to a staff member if they have not shown up for a shift, this is do ensure LA has
the most reliable staff booked in. This is also monitored by office staff and data protection/advisory staff, this is manually updated also to ensure compliance. (Manually updated on notes of failure to arrive for shifts, manually put on different emailing lists if failure to attend work, late to shifts, rudeness.) The commuter does not automatically measure these issues. The system will generate a report showing staff who continually decline shifts, fail to arrive on time for shifts, or fail to attend work all together. However it is down to office staff to determine their status.
8.0 LA Security comply with GDPR which includes the following rights for individuals:
- The right to be informed;
- The right of access;
- The right to rectification;
- The right to erasure;
- The right to restrict processing;
- The right to data portability;
- The right to object; and
- The right not to be subject to automated decision-making including profiling.
9.0 Complaint Procedure
You also have the right to lodge a complaint regarding the way in which your data is handled, if you wish to make a complaint please email email@example.com. If you’re unhappy with the response or if you need any advice you should contact the Information Commissioner’s Office (ICO).
Telephone: 0303 123 1113